NOTE: See our Guidelines
The Testing Center’s information database serves two primary functions. First, it acts as a conduit for instructors to provide the information proctors will need to administer exams in a manner consistent with the instructor’s wishes and the information provides a basis for the appropriate allocation of resources and staff within the Testing Centers. Providing the course information and the basic exam information at the beginning of the term allows the Testing Center staff to act in advance to resolve potential problems and, in the case of off-campus students, make arrangements for proctors if required by the instructor. Note that it is not necessary for an exam to actually be prepared for delivery in order to add the information to the Testing Center’s database. Adding these “placeholder” exams provides information needed by the Testing Centers to allocate resources.
Setting Up Your Course
If you intend to offer exams using ELO proctoring and testing services, you must do the following:
- Add your course to our online testing system.
- Go to https://dashboard.testcenter.iastate.edu
- Login using your net-ID and password
- On left hand side click “Add Course”
- Insert Professor information (Name, Net- ID, Phone)
- Insert TA information (Name, Net-ID, Phone)
- Allowed Sections
- Estimated Number of Assessments Per Student (e.g. 3)
- Estimated Enrollment
- If your course will require off-campus students to have a proctor and you wish to have the Testing Center provide vetting services and handle communications to approved off-campus proctors check the “Allow off Campus” box.
- Hit submit
Tip: If you have offered this course previously, you may use the “Copy to Future Semester feature. Open the entry created previously and look for the menu item near the top of the page. Click on the link to open the previous entry, make any changes to the course, select the appropriate semester, and submit.
Make a Mistake?
- Click on course
- Click “Edit” button on top bar
- Edit the needed information and click “submit”
If You Selected “Allow Off Campus,” Please Add the Following Verbiage to Your Course Syllabus
You are required to have a proctor to take your exams. Review the criteria for selecting a proctor located at: http://www.elo.iastate.edu/proctored-testing-guidelines-for-proctors/. Once you have found a suitable proctor have that person/organization complete and submit the proctor approval form at: https://dashboard.testcenter.iastate.edu/oc-proctor/application. Your approved proctor will receive a notification via e-mail when your exam is ready to be downloaded. Instructions on taking and returning the exam will be given to your proctor in the e-mail message.
Add an Assessment to Online Testing System
- Login to online testing system using your netID and password: https://dashboard.testcenter.iastate.edu
- Go to Course on the lefthand side
- Click on your course number
- Click “Add Assessment” at top
- Enter the following information:
- Name of Exam
- Release date (date exam opens)*
- End date (date exam closes)
- Under “System” select “Canvas” for online exams. The “Written Exam” item is only available for off-campus sections (XW,XE…etc), you are using the Testing Center’s proctor vetting service (you checked the “Allow Off-Campus” box when entering the course information), and the exam can be uploaded as a single pdf with the first page being the exam instructions.
- If you select Canvas you will be asked to provide a password. You may select one of the passwords suggested to you or you may enter a password of your choosing. Remember the password used here must be the same password that is used in the Canvas exam settings.
- If you select written you are able to browse your computer to locate and upload the exam.
- You may enter multiple versions of an exam. Each version must be complete and saved as a pdf file. When you browse for the first version and upload it a second browse button will appear. Browse to the second version and upload it. Each version must be a standalone complete version.
- Special Conditions
*IMPORTANT: Assessments must be added by the Wednesday prior to the week the exam is released. If you are uploading the assessment after the Wednesday prior to the week of release, you will need a release code. The release code is generated by the ELO Testing Center and will be sent to you via email. Examples: 1) Today is Wednesday and you want to release an exam next Monday you will not need a release code. 2) Today is Thursday and you want to release an exam any day next week you will need a release code.
NOTE: Always try your assessment at one of the Testing Centers using the role of student.
Need a Release Code?
If you create an assessment after the Wednesday prior to the week the exam is released, you will need a release code. Release codes are not generated automatically but serve to alert testing center staff of changes made to assessments.
- Click on the left hand side “Create Release Code”
- Copy the code down and return to the exam info
- Follow the “Adding an Assessment” instructions above after the first bullet point.
- Submit the exam and you are complete
Need to Edit an Exam?
If you create an exam and need to change any of the parameters, you will need to access the online system to edit the assessment.
- Go to the exam needing edits
- Click on “Edit” at the top
- Edit the exam information
- Make sure the exam PDF is in there and correct
- Hit “Submit”
Creating a Make-up Assessment
If you have a student or students needing to make up an exam, you will need to create a new instance of the exam in the online testing system.
- Access the exam which needs a make up exam
- Click “Create Make-up” at the top
- Edit the existing information and place make-up exam in the PDF area
- Enter in the NetIDs of the student/s needing the make-up exam
- Hit Submit when done
Accessing and Printing Completed Exams
Instructors will be responsible for accessing and printing completed exams.
- Access the course
- You will see a list of students and the exams they have submitted, click on the link to the submitted exam.
- If an error message comes up contact the student to re-submit the exam.
Returning Graded Exams
ELO will still return graded exams to students. Once the instructor or TA has entered the grade into the Canvas Grade Center (or the grading tool of instructor’s choice), you may turn in graded exams to the ELO main office in 1328 Howe Hall. Graded exams will be scanned and returned to students via e-mail. All original graded exams will be returned to the instructor via Campus Mail. Please Note: ELO does not submit grades.
You may also contact ELO if you are interested in learning more about electronic grading options to avoid printing and scanning exams.
Deleting Course in Online Testing System
You may delete a course you have created in the online testing system should you enter the course incorrectly.
- Select the course you wish to delete
- Click “Delete” at the top
- Confirmation will come up and ask if you want to delete. Click “Okay”
Copying Course to Future
You may copy courses over from semester to semester. This will prevent you from having to create a new course and re-entering in all of the information.
- Go to course you wish to copy to the future semester
- Click “Copy to Future Semester” at the top
- Edit course information if necessary; make sure “Off campus students” are selected
- Click “Submit”
Effective Fall 2012, students will submit homework and other assignments via Canvas. Please direct your students to submit their homework here and not send it to ELO.
Returning Graded Homework
ELO will still return graded homework to students. Once the instructor or TA has entered the grade into the Canvas Grade Center (or the grading tool of instructor’s choice), you may turn in graded homework assignments to the ELO main office in 1328 Howe Hall. Graded homework assignments will be scanned and returned to students via e-mail. All original graded homework and assignments will be returned to the instructor via Campus Mail. Please Note: ELO does not submit grades.
You may also contact ELO if you are interested in learning more about electronic grading options to avoid printing and scanning homework.